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FAX Security: Do You Know Who Sends What to Whom?
FAX Security: Do You Know Who Sends What to Whom?
The images of 911 are etched permanently into our collective
consciousness. We need to develop a security mindset in all
that we hear, see and do. We need to look at the most mundane
aspects of how we conduct business and communication with
new eyes. We need to plug the holes.
Currently the fax can pose a security nightmare for government,
public and private enterprises. Not to worry, the Canadian designers
of NOAH were years ahead in their understanding of security
as it needs to be applied to faxing.
Canadian-developed Product Assists the Intelligence Community
NOAH application allows secure communication on a
global scale
A new product called NOAH, developed by Canadian-based Natural
Data Inc. is doing something unique with the fax machines
in the office. NOAH allows paper-based documents to be sent
securely over the Internet or a private IP network without
a phone line. Just think about what that means in terms of
security and accessibility. Oh, did we mention no more failed
fax transmissions, no more local fax line or long distance
charges and the highest quality printout?
There are over 100,000,000 fax machines in use worldwide
today. Almost all of these fax machines are unable to connect
to the Internet and as a result can only send and receive
faxes using the unsecured public fax line services offered
by the carriers worldwide. Companies or organizations that
still depend on faxing over unsecured public fax lines must
use expensive encryption devices to secure information sent
by fax. With NOAH, these costly issues can be overcome.
Worldwide Terrorism: Embassies Demand a Higher level of
Security for Faxing
A diplomatic embassy represents citizens working abroad in
a foreign land. The embassy maintains thousands of paper documents
that reside in the embassy and often require being faxed to
other offices, often in another country over the public phone
network. These paper documents usually require necessary signatures.
The current method of fax transmission leaves the embassy
vulnerable to interception. The cost to fax these documents
incurs substantial long distance calling expenses and the
quality of the phone lines make transmission a slow and tedious
process with the possibility of many retransmissions.
Place NOAH’s hardware and software solution in this
office environment and connect all of the fax machines to
one access line. The user loads the documents into the fax
machine, dials the fax number and hits "send" as
they normally would. The documents travel securely encrypted
over the IP network and either print on the destination fax
machine or arrive as an email – your choice. Not only
has the document arrived safely, but you’ve now just
eliminated paper costs (print on demand at the destination
location), reduced monthly costs to lease multiple local phone
lines and sent the documents in real time over the Internet
or a Private IP network. You’ve also just created very
inexpensive electronic documents that can be securely managed
and archived each time you scan a document on your fax machine.
Child Abduction: Minutes Can Mean the Difference in Saving
a Child's Life
A police department needs to send a composite sketch or photo
on a global scale to utilize the intelligence of worldwide
police departments and apprehend a suspect. The task of faxing
this sketch to other departments around the world using a
phone line is far too costly and takes too long to reach all
of the necessary departments.
NOAH’s hardware and software solution allows the fax
to be scanned once and emailed immediately to every police
department simultaneously, at no cost, at the speed of the
Internet. Instantly all of the police departments around the
world receive the email fax with the sketch attached and can
print the document locally, and immediately proceed with their
investigation. This eliminates any long distance transmissions
and follow-up calls to inquire if the fax was received in
its entirety. The sketch can be easily enhanced or changed
and retransmitted if required.
Depending on the level of security and personal document
confidentiality, NOAH supports encryption and the use of a
PIN (Personal Identification Number) code. The Intelligence
Community has multiple agencies that require this level of
security.
Consider the number of faxes that the police, government
agencies and embassies worldwide send everyday and you begin
to realize the cost, security and workflow benefits NOAH offers
each one of these organizations. If all of these organizations
use NOAH, they can easily create a Global IP Network for fax
machines for as little as the cost of using the Internet.
Now that’s a solution worth considering!
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